SPECIAL ISSUES AND GUEST EDITOR(S)
APPLICATION AND INFORMATION
Overview: One or a team of guest editors proposes a special issue to the Editor-in-Chief. If the editor accepts their proposal, then paper calls can begin. Special issues are thematic (NOT solely in honor of a person), and are limited realistically (by budget constraints) to less then 21 manuscripts. At least six publishable manuscripts are needed. Guest editors should be prepared to call for papers, find reviewers, provide authors with revision instructions based on reviewer's opinions, edit the revised versions, and perhaps even demand additional reviews, all on a predetermined timeline. It is likely that not every proposal can be accepted.
SUMMARY OF GUEST EDITOR(S) TASKS:
- Call for papers
- Find reviewers and get reviews in
- Provide authors with revision instructions
- Edit revised manuscripts
- Recommend accept/rejection to the editor-in-chief of the journal
- Maintain deadlines and page budget
- Use the web submission system
- Handle the unexpected
PROPOSAL FORM FOR SPECIAL ISSUES OF GEOSCIENCES JOURNAL
Copy to Word, use as much space as you would like to answer the questions, and email to the editor-in-chief of Geosciences Journal.
- Name of guest editor(s):
- E-mail/mail/phone/fax contact for guest editor(s):
- Word or Phrase to describe topic (required):
- If topic is from a short course or symposia, tell us about it:
- What is new/updated/special about this topic, especially to readers outside the field? (required)
- How many papers do you expect to have? - small (between 6-10 papers), - medium (11-15 papers), - large (16-20 papers)?
- What size papers in general do you expect - small (between 1-5 pages), - medium (6-10 pages), - large (over 11 pages)?
- Will you be writing or recruiting a preface and/or introduction? (Generally this does not get uploaded to the web system or formerly peer reviewed, but it does get edited/reviewed by the editors.)
- Do you understand that falling behind the deadlines means that the publication date falls back to another issue?
Guest Editor(s) Sign・・・・・・・・・・・・・・・・...・・.. Date ・・・・・・・.・・・・.
GUIDELINES FOR SPECIAL ISSUES
Contact: Prof. Jin-Han Ree (Editor-in-Chief), Tel: +82-2-3290-3175, E-mail: email@example.com
Selection of Papers for the Special Issue
The Guest Editors are responsible for the selection of the manuscripts for the special issue. This selection should be based on scientific quality of the papers and the topic of the papers should clearly fall within the scope of the special issue. The final selection should form a coherent and complete set of papers.
Peer Reviewing Process
The task of the Guest Editor(s) is to take care of the strict peer reviewing process, which is essential to ensure that only quality papers are published.
- Each paper must be reviewed by at least two specialists (three in case of doubt). It is highly recommended to include at least one native English speaker.
- If major revision is asked for by one of the referees it might be reviewed again by at least one referee.
- The referees are the choice of the Guest Editors.
- Guest Editors should NOT be involved as (first) author for multiple manuscripts included in the special issue.
- The number of contributing authors who are also used as reviewers should be severely limited.
- In order for the responsible Editor-in-Chief to make informed decisions, he MUST see ALL relevant correspondence made between the Guest Editor and the author.
- Invitation to publish as part of a thematic set is not a guarantee of publication. Strict peer review standards will apply and the Editor-in-Chief will arbitrate if necessary.
Electronic versions of Guidance for Contributors, Notes for Electronic Text Preparation, and review forms are sent to you to assist you in the preparation of the issue.
It is recommended that you establish a time schedule and inform contributing authors of deadlines for the submission and revision of manuscripts, etc. The deadlines will be strictly adhered to - including seriously late papers (especially in revision). This ensures that the project is not delayed too much. Please inform/update your Editor-in-Chief of Geosciences Journal and inform him/her of the status/timing of the project regularly. The time schedule for submission, review, and receipt of papers at Geosciences Journal, which you initially agreed upon with Geosciences Journal, must be adhered to. Changes in the time schedule are possible, if mutually agreed upon.
Guest Editors should not delay too long awaiting the last difficult papers. Authors should be informed of a detailed time schedule in advance, and those papers which are not delivered in time can eventually be published in a regular issue of the journal - assuming that the Editor-in-Chief approves publication.
The maximum number of printed pages should not exceed 200 including figures. You should therefore specify the length of each paper with this figure in mind.
Submission of Manuscripts
To speed up publication time and reduce the possibility of typing errors, submission of manuscripts/figures on disk or through online is mandatory. Authors should be clearly informed that it is absolutely necessary to submit a hard copy or an electronic version of the final manuscript. If the review process was done through the electronic system of the journal, the hard copy is not recessary.
Checklist (Not applicable to the case of review process through the electronic system of the journal)
When sending us the complete set of papers, please ensure that you enclose the following:
- date of receipt of original manuscript, date of receipt of revised version and date of recommendation for publication
- sequence of papers
- names, complete address, fax, and e-mail numbers of all (corresponding) authors and Guest Editors
- hard copy of FINAL manuscripts and original figures, and disk with electronic version
- logo or sponsorship information (if necessary)
- name, date, and place of conference where papers were presented (if necessary)
- all relevant reviewers' comments (+ additional comments by the Guest Editors and authors) including list of reviewers per manuscript.
- Guest editorial/Introduction to the thematic set.
FINAL ACCEPTANCE by Editors of the journal
The complete set of final manuscripts, accompanied by all the required information, will be evaluated by editors of the journal who make the final decision on acceptance of manuscripts in consultation with the Guest Editor(s). Guest Editor(s) are requested to ensure that authors are informed that their manuscript has been recommended for publication. If the special issue is approved for publication, a final acceptance letter will be sent to the corresponding authors by the Editor in-Chief.
Free Reprints, Free Copy, and Page Charges
Each corresponding author will receive fifty reprints of his/her manuscript as well as a complimentary copy of the issue. The same page charge policy as those for papers of regular issues is applied to papers of special issues.
All first or corresponding authors will receive galley proofs for checking. Please note that if, in your task as Guest Editor, you are interested in receiving all, or part of, the galley proofs of the papers in the special issue, you should give editorial office of Geosciences Journal advance notification of your wish.